Job Description

Green Bay, WI

Safety Administrative Assistant

Posted on June 18, 2025

Job ID: 1750238621

Department: Safety
Reports to: Director of Safety
Hours: Full-time
Location: Green Bay 

Company Description: H.J. Martin and Son is a diversified construction company specializing in commercial and residential flooring, glass and glazing, walls and ceilings, commercial doors and hardware, and millwork and fixture installation.

Position Description: This position works closely with our Director of Safety by assisting in record keeping and data organization, employee education, and making sure all safety requirements are met.

Principal Responsibilities:

• Assisting and informing employees on proper safety practices, including new hire safety orientation
• Defining and documenting processes and procedures to create department efficiencies
• Electronic tracking of safety training by employees
• Assisting with paperwork for injured workers in the temporary transitional return to work program
• Creating job site specific safety plans for Project Managers
• Assisting Marketing with signage on job sites
• Supporting Marketing with Job Site Tour planning, event set up and guide tour group
• Maintaining documentation of accident/incident report forms
• Identifying safety concerns
• Stay current with OSHA regulations and industry best practices
• Assuring all employees have the proper training and certification on equipment being used
• Attending safety related meetings with General Contractors
• Document and conduct weekly Toolbox Talks
• Maintain Emergency Action Plan (EAP)
• Keeping corporate campus safety policies and regulations in compliance
• Monitor and update company safety program
• Assist Director of Safety with administrative tasks such as file scanning, phone coverage, email monitoring and other administrative tasks
• Assisting with vehicle documentation, such as iPass, DOT regulations, etc.
• Working with Fleet Coordinator on various items for company vehicles
• Ensure driver’s daily logs are submitted
• Ensure driver’s licenses are up to date

Other Duties As Assigned:Performs other related duties as assigned including supporting team members in the completion of their work for the purpose of ensuring the efficient and effective functioning of the business.

Experience/Education Required:

• Safety and construction knowledge preferred
• Proficiency in using, Microsoft Office (Word, Excel, and Outlook) and Adobe/FoxIt
• Strong written and excellent verbal communication skills
• Detail-oriented, organized and possess the ability to multi-task, while meeting tight deadlines under pressure
• Ability to follow direction and manage specific tasks to completion
• Willing to work a variety of tasks alone or as part of a team
• Must have a valid driver’s license

Conditions of Employment: Must be able to pass pre-employment background and drug test. The employee is expected to all adhere to all company policies.

Applicants should email resume to the following or Apply Here:

Human Resources
320 South Military Avenue
Green Bay, WI 54303
HR-resume@hjmartin.com
Phone: 920-494-3461

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYEE

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